Regulations on Booth Setup and Dismantling

1. Booth Setup
(1). Exhibitors are supposed to check in from September 4th to 6th. Booth setup should becompletedwithin the stipulated time from 8:30 till 17:00 every day, and must be totally completed by 12:00 on September 7th. During this period, if exhibitors have to work overtime, they must apply to the service counter at the exhibition hall and submit the overtime fee first. If the Organizing Committee requires exhibitors to do overtime work, the overtime fee shall be borne by the Organizing Committee.

(2). Exhibitors who order bare space (minimum 36m2) are required to submit to the Exhibition Affairs Team of the Organizing Committee, by August 15th, their booth setup program for approval, including the effect drawing, the construction drawing, materials used, firefighting measures, and so on. Booth setup shall not be performed until the program is approved and the Booth Setup Permit is granted.

(3). The height of the exhibition halls is: 15m at Hall A and E, 11m at Hall B and D, and 7.6 m at Hall C. The maximum floor load of the exhibition halls is: 3.5 tons/m2 at Hall A, B, D and E, and 1 ton/m2 at Hall C. Any overweight articles will be denied entry to the exhibition venue.

(4). To ensure the display effects of all the exhibitors, CIFIT has stipulated the height limit of booth decoration as follows:

1. Standard booths at all the exhibition halls shall be no higher than 2.5m.
2. Booths A4 to A13 and B6 to B15 near the main passages at Exhibition Hall A and B shall be no higher than 6m. Booths A14 to A17 and B16 to B20 shall be no higher than 7m. Booth A1 to A3 and B1 to B5 on the east side shall be no higher than 8m.
3. The maximum height of all the booth decoration at Exhibition Hall C shall be 6m.
4. Booths near the main passages at Exhibition Hall D and E shall be no higher than 6m, and others shall be no higher than 8m.

(5). All those engaged in high altitude operation of over 5m above the ground must go through relevant procedures at the Security Department of the Exhibition Center. Only personnel holding a valid certificate for high altitude operation and equipped with special equipment are allowed to perform such operation.??

(6). The Organizing Committee of CIFIT will be responsible for planning and decorating of all public places at CIFIT venue, including advertising boards outside the exhibition venue, and advertising scrolls scattered at the entrance of all exhibition halls, on the exterior walls and along the public corridors of the exhibition halls. The publicity activities and booth setup conducted by the exhibitors are confined only to their booths, not any other places beyond.

(7). In the course of booth setup, exhibitors who need to dismantle the exhibition partition for joining up booths must notify the Service Counter in each exhibition hall beforehand. Any unauthorized partition dismantling is strictly prohibited and is subject to compensation in case of damages to the exhibition partition and shelves.

(8). The main structure of decoration for bare space must be prepared outside the exhibition venue before its installation. No brushing and painting is allowed at the venue. Exhibition boards as well as negotiation tables and chairs must be free from nailing, cutting, pasting and mounting. It is forbidden to hang heavy exhibits or advertising boards and equipment on the exhibition partition.

(9). It is forbidden to randomly modify, dismantle or damage the edifice and equipment at the exhibition venue. It is prohibited to damage the comprehensive wiring and computers at the exhibition halls. Computer ports at the booths shall not be used unless approved by the exhibition venue, and shall not be dismantled or moved without authorization.

(10). For any electric appliances, illumination equipment, power units or total volume of power consumption used at the booths or public exhibition space, exhibitors must notify to the Engineering Management Department of the exhibition venue (please refer to Appendix V) and shall not proceed until approved. The ultimate power connection of any electric appliances must be performed by professionals of the exhibition venue. Electric heating devices are strictly prohibited.

(11). The Chinese characters “中华民国” or its English equivalent “R.O.C.” is forbidden to appear in any publicity materials of exhibitors. Otherwise, it is subject to severe punishment in accordance with relevant Chinese laws and regulations.

(12). Given the fact that CIFIT is an international event, the Organizing Committee suggests that all exhibitors prepare their exhibits and publicity materials in both English and Chinese.

2. Booth Dismantling

(1). Booth dismantling and packaging starts at 17:00 on September 11th. Personnel involved in booth dismantling must be bearers of the Booth Setup/Dismantling Pass or the Exhibitor Pass. Exhibitors are not allowed to dismantle their booths ahead of schedule unless approved by the Exhibition Administration Team of the Organizing Committee of CIFIT for special reasons.

(2). Large-sized or heavy articles should be moved out through the east gate (the back door of CIFIT Venue).

(3). Exhibits vehicles are not permitted to access the Xiamen International Conference & Exhibition Center until 17:00 on September 11th, and are subject to the command by traffic administrative staff. Drivers should stay at their vehicles. Unauthorized parking resulting in traffic congestion will be severely punished.

(4). Exhibitors must clean up any hanging articles or posters by themselves.

(5). In principle, all the samples on display must be moved out of the exhibition venue. If they need to be stored temporarily at the venue or to be consigned for shipment, please contact the service counter in advance to rent a warehouse or go through shipment consignment formalities.

(6). During booth dismantling, delegations and exhibitors are kindly reminded to operate safely and keep their personal belongings properly in case of loss.